Public Photo Contest Rules

Document created by Robert Pleticha Partner on 04-Jul-2018Last modified by Robert Pleticha Partner on 04-Jul-2018
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Photo Contest Rules


InnoEnergy’s 1st Photo Contest begins August 1, 2018, and ends September 1, 2018, at 5:00 PM CET. By submitting an entry, each contestant agrees to the rules of the contest and states that he or she is 18 years old or older.


Who may enter:

Photographers may enter upon invitation from InnoEnergy.


What to enter:

The following 2 contest categories are drawn from subjects of special interest to


1. Energy in science and technology: Animals, plants and landscapes; geological or climatological features; and scientific processes and endeavours.

2. People and Energy: The social impact of energy, the way people relate to energy.


Cropped photos are eligible in all categories. We do not accept digitally or otherwise enhanced or altered photos. Minor adjustments, including spotting, dodging and burning, sharpening, contrast and slight colour adjustment or the digital equivalents, are acceptable for all categories. If the judges determine that a photographer has altered his or her photo, they reserve the right to disqualify it.


For a photo in which a person is recognizable, you must secure a model release from the subject or, in the case of a minor, the subject’s parent or guardian and provide it to InnoEnergy upon request.


Similarly, entrants whose photos depict other people’s work (such as sculptures, statues, paintings, and other copyrightable works) may need to obtain a release from the rights holder and provide it to InnoEnergy upon request. When photographing the work of others, it must be as an object in its environment and not a full-frame close-up of another person's creation.


Photographs that have won other major photo contests, either online or in print, as determined by InnoEnergy, are not eligible for submission. We define winning as having won a grand prize or 1st, 2nd or 3rd place overall. Photos that violate or infringe upon another person's rights, including but not limited to copyright, are not eligible.


Photos that contain sexually explicit, obscene, violent or other objectionable or inappropriate content, as determined by InnoEnergy in its sole discretion, are ineligible for all categories of this contest.


How to enter:

Please submit photographs and requested information online through our website at 


You may submit no more than 2 photographs per category. In order to be displayed in our online gallery without being stretched or distorted, photographs must be submitted in .jpeg, .jpg or .gif format, edited for the web, at least 2,000 pixels wide and no larger than 10 MB. You must complete a separate form for each photo submitted.


We do not accept photographs submitted through the mail and do not accept more than one contestant per e-mail address. High-quality scans of non-digital photographs are acceptable. Digital photographs should be taken at the highest resolution possible. 


Finalists will be asked to submit an original, unedited digital file or an original negative, print or slide. Original negatives, prints or slides will be returned to finalists. InnoEnergy reserves the right to disqualify incomplete entries and/or contestants who are unable to submit, upon request, a high-resolution photograph of at least 300 dpi at 3,000 pixels on the longest side or an original photo negative, print or slide. Mobile photographs are exempt from this size requirement but must be submitted at their highest resolution upon request.


InnoEnergy may collect a photograph’s metadata upon entry.


You retain your rights to your photograph; however, by entering the contest, you grant InnoEnergy (and those authorized by InnoEnergy) a royalty-free, worldwide, perpetual, non-exclusive license to publicly display, distribute, reproduce and create derivative works of the entries, in whole or in part, in any media now existing or later developed, for any InnoEnergy purpose, including, but not limited to, advertising and promotion of its website, exhibition, and commercial products, including but not limited to InnoEnergy publications. Any photograph reproduced will include a photographer credit as feasible. InnoEnergy will not be required to pay any additional consideration or seek any additional approval in connection with such uses.


Entry deadline:

The contest begins on August 1, 2018.  All entries must be received through by September 1, 2018, at 5:00 PM CET.



Photo entries will be judged based on creativity, quality, originality, responsiveness to the prompt and overall impact.


InnoEnergy will select 2 finalists. All participants will be notified of their status by the end of September 2018 and will appear on our website in October 2018. The nominated photos will be displayed at the TBB-conference in Copenhagen on October 17 and 18 2018. The winners will be announced at the conference.

InnoEnergy will notify the winner via the contact information provided at the time of entry; InnoEnergy may disqualify anyone who fails to respond to the notification within five business days.


Please do not contact us about the status of entries or judging.


Prizes: The prizes will be awarded, as follows:

            1st. Prize: 6,000.00 euros

            2nd Prize: 2,500.00 euros

            3rd Prize:  1,500.00 euros


One cash prize per person. Winners must sign a release and license, as well as a declaration of eligibility, and will be responsible for paying any notary public fees or taxes they may owe on a prize.


Online Features:  InnoEnergy may select photos for highlighting on its website or display in a publicly accessible contest archive; such selections will be made in InnoEnergy’s sole discretion.


Conditions of Entry

All entrants hold the Sponsors and their respective regents, directors, officers, employees, emeriti, fellows, interns, research associates, and volunteers (the “Indemnified Parties”) harmless from and against all claims of any nature arising in connection with entrant’s participation in the contest and acceptance or use of a prize. The Indemnified Parties are not liable for any costs, damages, injuries, or other claims incurred as a result of entrants’ participation in the contest or winner’s acceptance and usage of a prize.  The Indemnified Parties are not responsible for incomplete or misdirected entries, technical or network malfunctions or failures, or causes beyond their control. Entrants are solely responsible for their entries. Entrants may not submit materials that introduce any software viruses, worms or other programs designed to damage software, hardware or telecommunications equipment or are off-topic, partisan-political, contain advertising, nudity, personal attacks or expletives, or is otherwise abusive, threatening, unlawful, harassing, discriminatory, libelous, obscene, false, sexually explicit, or that infringes on the rights of any third party.


The contest is void where prohibited or restricted by law. InnoEnergy reserves the right to cancel the contest or modify these rules at its discretion. In the event of a dispute regarding the winners, InnoEnergy reserves the right to award or not award the prizes in its sole discretion. InnoEnergy reserves the right to disqualify any entrant whose entry or conduct appears in any way to: inhibit the enjoyment of others; tamper with the competition; violate these rules or other applicable law or regulation; infringe on the rights of third parties; or act in an unsportsmanlike or disruptive manner. 


Decisions of InnoEnergy are final and binding.


Updated: July 4, 2018