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Working as a team means to distribute tasks to the person with the most experience and motivation to commit to that tasks and build up synergies between these tasks and people. This becomes complicated quite soon and therefore it is recommended to keep track of individual tasks and to decide together on the tasks.
Organise a kickoff meeting
Organise a meeting in which all motivated representatives join to organise the event. On that meeting distribute all necessary tasks, can be found in the event guidelines, and event start brainstorming on how this event can be special. Don't forget the motivation of the people, why are you doing this, align on purpose and goal and nothing will stand in your way to organise the perfect CommUnity event.
Fill the Gantt chart
A Gantt chart is a type of bar chart that illustrates a project schedule. It gives a great overview for the whole team on what needs to be done by when and who will do it. It is a good exercise to fill it in together.
Keep track of chart
Now, keep track of the people and their tasks. Support them if one is facing challenges and enjoy the journey till the event!